Add pictures to your emails

How your pictures show in the email

A real email from the portal, with sample words and sample pictures. Yours will carry your own logo, colour and photos.

1. Banner. One wide picture at the top, under your logo. It keeps its shape, so a wide table or a chart fits.
2. Your words. The email you wrote. Nothing changes.
3. Work photos. One to six photos, one per row, each cut to a 4:3 shape with a short line under it.
4. Footer banner. One more wide picture at the bottom, above your name and website.

Before you start

• Your pictures saved on your computer as PNG or JPG files.
• The email already saved in your portal. No email yet? Follow the write an email guide first.

Step 1 of 5

1. Banner: one wide picture for the top. A banner keeps its shape, so a wide picture like a table or a chart fits. A footer banner is the same, for the bottom.
2. Work photos: 1 to 6 photos, each at least 300 pixels wide. They are cut to a 4:3 shape, so keep the main thing in the middle, and each one needs a short line under it.
3. Save each one as a PNG or JPG file on your computer. A picture link from another website will not work.

Step 2 of 5

1. In your portal, go to Campaigns, then the Email library tab.
2. Select the email you want pictures in.
3. Under Send as, choose On your letterhead.
4. Click Add a banner for the top picture, Add pictures for your work photos, or Add a footer banner for the bottom one.
5. Pick the file from your computer, then add the short text the portal asks for.
6. Work photos get a line under them. Banners get a description that shows when an email app hides pictures.
7. Save the email.

Step 3 of 5

1. Open the same email in your portal. Your email shows as a list of parts, one row each.
2. Hold the dots on the left of a row and drag it up or down. Drop it between any two lines of your email.
3. Or use the arrows on the right. The up arrow lifts that row one line, the down arrow drops it one line.
4. An arrow turns pale when a part has nowhere further to go.
5. Your banner, your pictures, your footer banner and any heading or button you added all move. Your logo stays at the top and your footer stays at the bottom.
6. Save the email once every part sits where you want it.

1. The dots. Hold them and drag the row to where you want it, anywhere between the lines of your email.
2. The up arrow. One click lifts the row one line. Here it puts your photo above 'Reply here and I will hold your order.'
3. The down arrow. One click drops the row one line. Here it puts your photo under your sign off.

Step 4 of 5

1. Open the preview beside the email. Click Computer, then Phone.
2. Check the banner sits under your logo and each photo sits after your words with its line under it.
3. Happy with it? If the email is not ready yet, click Mark ready.
4. Want the same design on your next emails? Click Save as template.
5. To get a real copy yourself, add your own email on My leads. Then under Send to a lead, pick yourself, click Send and confirm.

Step 5 of 5

1. Logo and colour: Claude sets up your letterhead from your website. Say: set up my letterhead from my website.
2. Add a heading or Add a button: one short line at the top, one clear next step at the bottom.
3. Suggest with AI: the portal offers three designs. Check your pictures are still there before you save.
4. Apply a template puts a saved design on another email.
5. Look: Letter, Headline, Card or Spotlight, shown below. Try each in the preview and keep the one you like.

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  Look 1Letter

  A classic letter with a line of your colour under your name.

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  Look 2Headline

  Your heading sits in a block of your colour.

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  Look 3Card

  Your email sits on a white card over a light tint of your colour.

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  Look 4Spotlight

  Your email ends on a panel of your colour holding the button.